How to Insert a Photo ID Into Documents in Seconds
Ever had a client send you a photo of their ID and now you need to wedge it into a PDF packet? It’s a sideways JPG or worse a screenshot. It came from a potato quality phone. And now you’re about to spend 5 minutes fixing something that should take 5 seconds.
If you’re in real estate, law, medicine, HR, and kind of office admin or education you’re familiar with this issue. Someone sends you a photo or a scan of a driver’s license, passport, or insurance card, and you’re supposed to make it look decent and insert it into larger document bundle.
Here is the quick solution.
The Issue:
- You get a crooked photo of an ID, never a clean PDF.
- It comes by email, text, Google Drive, or worse a screenshot.
- You try to insert it into a multi page PDF using Google docs, Word, Acrobat, or some wonky workaround.
- You waste time cropping, rotating, converting, exporting… over and over.
Sound familiar? Good news, we can fix that process quickly and easily here at File Slice.
The Quick Fix:
Here’s how to do it the smart way using the collate tool:
- Drag and drop the photo ID (JPG, PNG, or even a PDF) into the collate tool. Crop them first if needed. Split PDF pages out if necessary.
- Add your other documents, intake forms, contracts, disclosures, worksheets, instructional documents, photos, whatever.
- Rearrange them in the order you need them with a simple click and drag.
- Click collate.
You now have a clean, organized PDF with everything where it belongs. No reformatting. No Acrobat. No weird software, no hassle. You get a nice new multi page PDF with each file being its own page.
Real-World Examples
Mortgage Broker? Add a borrower’s driver’s license to their loan packet.
Legal Assistant? Combine an affidavit and a passport scan into a single court-ready PDF.
Medical Admin? Bundle a new patient intake form with their insurance card photo.
HR? Insert a new hire’s ID into their on-boarding docs.
School Registrar? Combine proof of residence, immunization forms, and student ID into one file.
*Bonus*
Use the Merge tool to create a template where you put the id and a PDF document together on the same page.
You can create unique templates to do this in bulk or for different layouts, customers, form types, etc..
Why This Matters
This is a daily process (often times many times per day) where you need to combine these images within a bunch of PDFs. It’s a time consuming repetitive process that can be extremely frustrating. But it doesn’t have to be, not if you use our workflow.
With File Splice, you just drop everything in the system and go.
It works right in your browser meaning you can access in on any device. It handles all the usual file types, PDF, JPG and PNG. And it was built for people who don’t want to fiddle with overly complicated software just to bundle files together.
Use the organization feature to set up an organization and add users. Work as a team and share and bundle documents remotely withing your company.
Another huge plus is it costs less than your favorite Starbucks drink to use each month. No setup charges, not contracts.
Try It Free
The collate, splitter and crop tool can all be used for free (with limits) but once you sign up you have unlimited access for all the tools. You also get access to the merge tool where you can really get creative how you combine together files.
Insert photo IDs into documents in seconds from anywhere you can get online. No fluff, no friction.